The Microsoft Office suite has long been a staple of reports, presentations, papers and administration of data. Whether it’s used for personal reasons or employed in a business environment, Office is used on a daily basis. Of course, it’s evolved to meet the demands of a modern world, in form of its collaborative model Office 365. 365 is all about helping teams meet goals with an emphasis on streamlining group effort, making the work day that much easier. Here’s a few ways 365 helps out when on the job.
1 – Better Communication
Since staying in touch with everyone working on a project is crucial for it to succeed, 365 makes discussion a matter of convenience. Documents and project files can be saved to OneDrive and synced to other devices in real time. Additionally, employees can communicate with voice chat while using 365, allowing for immediate collaboration regardless of location.
2 – Mobile Support
The amount of work that can be managed through a compatible mobile device is unprecedented. Office 365, then, is fully functional with any device it’s installed on, letting employees manage important work from anywhere. This is a major convenience, as it allows work to be accomplished without hang ups from physical site locations or time constraints. If a project lead, for example, needs to approve critical files, they can do so from anywhere; even from home.
3 – Data Preservation
While large businesses typically have a backup disaster recovery plan in place, it’s not a guarantee everything is protected. 365 adds another layer of file protection by keeping files safe on its OneDrive, automatically saving and syncing as work continues. This assures files aren’t inexplicably lost and can be accessed by the appropriate parties when needed.
4 – Increased Security
Depending on the work, project files are no doubt sensitive and should only be accessed by the people working on them. 365 implemented an intricate security system where permissions can be set for certain groups or individuals, allowing access only to those who are authorized. This lessens the risk of data being leaked or loss of critical files due to human error, keeping progression out of harm’s way.
5 – Cost Efficiency
Finally, one major benefit to collaborating teams is helping budget their resources. 365 is a service, but charges only for what is used. So for instance, if a team primarily uses Excel for data input, they won’t have to worry about subscription costs with things like PowerPoint. This helps a company’s bottom line by only using what’s necessary, rather than racking up fees for services never utilized.
365 has plenty to offer in terms of versatility, helping collaboration reach new heights in performance with all its streamlined features. Above all, these are just a few ways 365 can help one on the job, with plenty more.
